(Revised: January 1, 2009)



We, the members of the Copper Country Radio Amateur Association, Inc.
(“CCRAA” or “Club”), enact this constitution pursuant to the laws of the
State of Michigan as a perpetual, non-profit, charitable, service, and
educational organization. It is our purpose to enhance public safety and
welfare, to lessen the burden of government, and to advance the general
interest of amateur radio in the community. We do this through programs
and activities, exchange of information, and promotion of radio knowledge.

  1. Membership and Dues
    1. All persons interested in amateur radio
      communication are eligible for
      membership, as provided in the By-laws.
    2. Dues and fees are assessed by the membership as set
      forth in the
  2. Election of Officers
    1. The officers of the CCRAA are: President,
      Vice-President, Secretary, and Treasurer.
    2. Election of officers is conducted once a year as
      set forth in the By-laws.
    3. Vacancies occurring between elections, are
      filled by special elections at the first
      regular meeting, following vacancy.
    4. An officer can be removed by the membership, as
      prescribed in the By-laws.
    5. Officers are elected to serve for one (1) year
      or until a successor is elected. Their
      term of office begins at the close of the meeting at which they are elected.
    6. Only members may be officers.
    7. Members are limited to two (2) consecutive terms
      in an office.
  3. Duties of Officers
    1. Officers perform the duties prescribed by the
      Constitution, By-laws, and parliamentary authority adopted.
  4. Meetings
    1. The By-laws provide for regular and special
    2. A quorum is necessary to transact business.
    3. A quorum, at regular or special meetings, is
      as the President or Vice-President, one other officer, and three other members.
  5. Executive Board
    1. The Executive Board (Board) is the elected officers
      and the Standing Committee chairs.
    2. The Board meets and has power to conduct CCRAA
      business, within the scope of the Constitution and By-laws.
    3. A quorum is defined as the President or
      Vice-President, one other officer and two (2) non-officer chairs of Standing Committees.
    4. Action taken by the Board is subject to
      confirmation at a regular or special membership meeting.
  6. Committees
    1. Committees set their own formats, within the
      scope of the Constitution and
      By-laws, and subject to Board approval.
    2. Committees present reports to the Board and
      membership as needed.
  7. Assets and Property
    1. No member has, or shall have, any pecuniary
      interest in any income, earnings,
      assets or property of this corporation, nor shall any part there of be withdrawn or
      distributed to any of its members.
    2. In the event of the final dissolution of the CCRAA,
      and after the discharge or
      satisfaction of all outstanding obligations and liabilities, all of the remaining real and
      personal property of the CCRAA at that time will be disposed of by one of the following methods:

      1. a. If the CCRAA has not obtained a 501(3)(c) exemption
        from the Internal Revenue
        Service (IRS), the property will be turned over to the Houghton County Office of Emergency
      2. b. If the CCRAA has obtained a 501(3)(c) exemption at
        the time of dissolution,
        the property may be turned over to another organization having a 501(3)(c)exemption as listed
        in the By-laws of the Constitution. If the 501(3)(c) designation in this article is changed by
        the IRS the new designation is substituted.
  8. Parliamentary Authority
    1. The rules contained in Robert’s Rules of Order,
      latest edition, govern meetings
      unless they are inconsistent with the Constitution or By-laws.
  9. Amendments
    1. This Constitution can be amended, by a two-thirds
      (2/3) affirmative vote of the ballots
    2. Amendments shall be submitted in writing at a
      regular meeting, and shall be read at that
      and all following regular meetings until acted upon.
    3. When amendments are proposed, ballots will be
      mailed to the voting member at least
      fifteen (15) days before voting.
    4. Ballots cannot be counted before the second (2nd)
      regular membership meeting following
      submission. (For example; if submitted in April, vote counted in June or later.)
    5. Balloting procedures are set forth in the By-laws.


    1. Membership and Dues
      1. Full members
        1. Members must be licensed radio amateurs.
        2. Members have the right to full participation in the proceedings
          of this organization,
          with the privileges and duties accompanying them.
      2. Associate members
        1. An associate is anyone interested in assisting the goals of this
        2. Associates have the rights of full participation in the
          proceedings of this organization,
          with full privileges and duties accompanying them except: (1) they cannot vote
          (except in committee); (2) they cannot hold elected office; and (3) they cannot chair a
          standing committee.
        3. An associate automatically becomes a member, after obtaining an
          amateur radio license.
      3. Acceptance and Removal
        1. Applications for joining the CCRAA, as member or associate, are
          submitted at a regular
          membership meeting on a CCRAA application form. A two thirds affirmative vote of those
          present is required to approve an application.
        2. All new members and associates receive a copy of the Club’s
          Constitution from the
        3. A member or associate, bringing disgrace to the CCRAA, can have
          participation rights
          revoked by a two-thirds (2/3) written ballot of those members present at a regular
          membership meeting.
        4. An officer may be removed from office, bt retain membership by
          two-thirds (2/3) written ballot of those members present at a regular
          membership meeting.
      4. Dues
        1. Due rates are established by the exxecutive boared adt the
          December meeeting. Dues for the remainder of the yeare in which a
          membewr is accepted are waived. Dues should be paid in advance.
        2. Proposals of assessments are submitted at a regular membership
          meeting and voted on at
          the next regular membership meeting. Notice of a proposed assessment change must have
          been published in the newsletter.
        3. If approved by a majority of those present at the meeting, dues
          and fees are assessed.
          Associates may vote, if they are affected by the assessment.
    2. Election of Officers
      1. Nominations
        1. The Board appoints a nominating committee in November, and
          directs it to report at the
          regular January membership meeting.
        2. Nominations from the floor take place at the January and
          February meetings.
        3. No name is accepted in nomination from the floor, unless the
          nominated member is
          present, and current in the required dues or fees.
        4. A member is nominated for only one elected office.
      2. Elections are held at the membership meeting in
      3. Voting
        1. The Board directs the form of the ballot.
        2. Ballots must have adequate provision to ensure only one ballot
          is submitted by any member
          and that anonymity is preserved.
        3. The Secretary mails the ballots along with a return-addressed
          envelope, stating:
          “Ballot is Enclosed”. Mailed ballots contain the following: (1) Names of nominees and space
          for write-in candidates for each office. (2) Date by which ballot must be received to be
          counted. (3) Other information necessary to explain voting procedures will be included on
          ballot or attached as needed.
        4. Ballots are mailed to the members at least twenty one (21) days
          before the March
          membership meeting.
        5. A ballot must be on hand at the Septembeer meeting to count.
        6. The Secretary has available at the time of counting a list of
          eligible members for review
          by the counting committee.
        7. The President appoints a special committee to count the ballots
    3. Additional Duties of Officers
      1. The President:
        1. Presides at meetings.
        2. Conducts the meetings according to the rules adopted.
        3. Signs official documents adopted by the CCRAA.
        4. Appoints a financial audit committee at the February membership
      2. The Vice-President:
        1. Assumes the duties of the President in the absence of the
        2. When the Treasurer is not available and when directed by the
          President,to sign
          C.C.R.A.A. checks, and make savings withdrawals. The Treasurer is to be notified by
          the President of such action, as soon as possible.
        3. Will have signature on file, as needed, at checking and savings
          account locations.
      3. The Secretary:
        1. Carries on correspondence related to Club activities.
        2. Summarizes communications at meetings.
        3. Keeps a record of the proceedings of Club and Board meetings.
        4. Keeps a roll of members present at meetings.
        5. Keeps an accurate record of the Constitution and By-laws.
        6. Turns over all Club records at the end of term of office.
        7. Compiles membership information as needed, and stores all
          correspondence as directed
          by the Board.
        8. Maintains the “master copy” of the Constitution, By-laws, and
          amendments and has a
          copy available at every meeting.
        9. Maintains a comprehensive record of changes to the Constitution
          and By-laws.
        10. Keeps a list of Club property.
        11. Maintains a list of standing and special committees including
          the names of chairpersons.
      4. The Treasurer:
        1. Receives all monies paid to the Club.
        2. Keeps an accurate account of all disbursements and receipts.
        3. Pays bills with proper authorization.
        4. Submits an itemized statement of disbursements and receipts at
          each monthly meeting.
        5. Turns over all items and records at the end of the term of
        6. Maintains a petty cash fund. This fund does not exceed $25.00.
          Petty cash can be used
          for all legitimate club expenses, with proper receipts.
        7. Can spend up to $25.00 per month without prior approval.
        8. Is authorized to pay recurrent bills. If there is a
          substantial increase in any bill, it
          is held for review by the Board, or membership.
        9. May appoint one or more members to be in charge of the funds at
          an activity. The
          Treasurer receives a complete accounting of the funds, within fifteen (15) days of the
        10. Presents a brief written statement of receipts, disbursements,
          and net worth at each
          regular membership meeting.
        11. Makes a full financial written report at the February regular
          membership meeting.
        12. Gives the audit committee financial records for its audit in
        13. Maintains the official membership roster.
        14. Is authorized to sign C.C.R.A.A. checks, and make savings
          withdrawals as required to
          fulfill the above duties of Treasurer.
        15. Will have signature on file as needed, at checking and savings
          account locations.
    4. General Membership Meetings
      1. Regular meetings
        1. Regular meetings are normally held on the first Tuesday of the
        2. June, July, and August regular membership meetings are optional.
        3. Meetings are held at such time and place as the Board decides,
          and are announced in the
          newsletter whenever possible.
      2. The standard agenda for regular membership
        meetings is as follows: (1) officer’s reports,
        (2) standing and special committee reports, (3) old and (4) new business. The agenda for
        a regular meeting need not be published before the meeting.
      3. Special membership meetings can be called by the
        Board if there is prior notice given to most of the members.
    5. Executive board:
      1. This section reserved for future use.
    6. Committees
      1. Chairs of standing committees are appointed by the
        elected officers, at a meeting called
        by the President, within fifteen (15) days of the election.
      2. The standing committees and their responsibilities

        1. Public Service;
          • Office Emergency Measures;
          • Hazardous Materials;
          • Search and Rescue;
          • RACES;
          • ARES
        2. Publications and Public Relations Committee;
          • Newsletter;
          • UP Ham Directory
          • Searach and Rescue
          • RACES
          • ARES
          • Red Cross
        3. Programs;
        4. Radio Operation;
          • Repeaters;
          • Packet;
          • High Frequency
          • RFI
        5. Property;
          • Buildings;
          • Keys
          • Towers & Antennas;
          • Equipment (loan)
        6. Education;
      3. Special committees
        1. Special committee chairpersons are appointed by the President
          needed to fulfill
          CCRAA aims.
        2. Special committees, may include, but are not limited to:
          • Mail Box;
          • Elections;
          • Field day;
          • Great Bear Chase (ski race);
          • Swap & Shop;
          • dog sled race
          • P.O.R.;
          • Awards (committee-manager)
          • Corporation Resident Agent
          • Ballot counting
      4. The Communications Committee publishes the Club
        newsletter, at least
        nine times per year. The newsletter is offered by subscription, with the rate set by the
        Board, and to other clubs and organizations by exchange agreements. The news letter
        may be sent at no charge, if designated by the Board.
    7. Assets and Property
      1. No item is removed from CCRAA property records
        without approval of Club members
        at a regular membership meeting.
      2. Auditing
        1. Financial and property records are audited after each term of
          office by a
          three-person committee appointed by the President.
        2. An audit of CCRAA finances or property may be called by a
          majority of
          the members at a regular membership meeting.
    8. Rules:
      1. A section will be added at the back of the
        Constitutions & Bylaws
        of the CCRAA called “CCRAA RECORD of POLICIES”, the first pages of this
        section shall contain a list of attached the policies.
      2. Establishment, revision, or deletion, of a
        “CCRAA POLICY” may be
        done at any regular or special membership meeting, as a motion, with a
        second, under “New Business” .
      3. If a member in good standing, wishes to submit
        lengthy, new or
        revised, “CCRAA POLICY” it should be in writing. with sufficient copies
        so that members present may review and revise it if they choose.
      4. If at any meeting where the membership present,
        wish to make any
        motion brought up on the floor a “CCRAA POLICY”, or revise an existing
        policy, that may also be done with the approval of Two Thirds (2/3)
      5. After the discussion of any new or revised
        policy, a vote of Two
        Thirds (2/3) approval will be required to accept the new or revised
      6. After acceptance, the CCRAA Secretary, or other
        designated person,
        will then insure that a properly formatted, with the wording approved by
        the membership, of the new or revised policy is attached to the
        Constitutions & Bylaws of the CCRAA , and the list of attached policies
      7. The format of the attached policies should be as
        in the following

        2004 No. 2  (This is the year  & No. of the policy for that year)
        Date Approved Sept 7 2004 (Date of Meeting where approved)
        Club House (CMX) Keys (Title of the Policy)
        Purpose: (Brief explanation)	(Purpose of the policy)
        1.. Etc...  The New Policy	(as many sections as necessary)
        2.. Etc.

Rationale: Over the years the membership of the CCRAA has made decisions at
meetings that were meant to be a permanent, and binding policy of the
organization. Many have gone by the wayside, or in some cases just ignored
by a few individuals for what ever reason. This amendment will allow an
accessible, official record to be kept of those things that the membership
wish to have as permanent decision of the club.

  1. Amendments
    1. These By-laws can be amended at
      a regular membership meeting with the approval vote
      of two-thirds (2/3) of those attending.
    2. Amendments to the By-laws must have been
      proposed at a regular membership meeting
      and published in the newsletter.



C.C.R.A.A. Constitution and all amendments as of January 1, 2009

Attested to this 1st day of January, 2009