COPPER COUNTRY RADIO AMATEUR ASSOCIATION, INC.

CONSTITUTION

(Revised: January 1, 2009)

Preamble

We, the members of the Copper Country Radio Amateur Association, Inc.
(“CCRAA” or “Club”), enact this constitution pursuant to the laws of the
State of Michigan as a perpetual, non-profit, charitable, service, and
educational organization. It is our purpose to enhance public safety and
welfare, to lessen the burden of government, and to advance the general
interest of amateur radio in the community. We do this through programs
and activities, exchange of information, and promotion of radio knowledge.

Membership and Dues
1. All persons interested in amateur radio
  communication are eligible for
  membership, as provided in the By-laws.
2. Dues and fees are assessed by the membership as set
  forth in the
  By-Laws.
Election of Officers
1. The officers of the CCRAA are: President,
  Vice-President, Secretary, and Treasurer.
2. Election of officers is conducted once a year as
  set forth in the By-laws.
3. Vacancies occurring between elections, are
  filled by special elections at the first
  regular meeting, following vacancy.
4. An officer can be removed by the membership, as
  prescribed in the By-laws.
5. Officers are elected to serve for one (1) year
  or until a successor is elected. Their
  term of office begins at the close of the meeting at which they are elected.
6. Only members may be officers.
7. Members are limited to two (2) consecutive terms
  in an office.
Duties of Officers
1. Officers perform the duties prescribed by the
  Constitution, By-laws, and parliamentary authority adopted.
Meetings
1. The By-laws provide for regular and special
  meetings.
2. A quorum is necessary to transact business.
3. A quorum, at regular or special meetings, is
  defined
  as the President or Vice-President, one other officer, and three other members.
Executive Board
1. The Executive Board (Board) is the elected officers
  and the Standing Committee chairs.
2. The Board meets and has power to conduct CCRAA
  business, within the scope of the Constitution and By-laws.
3. A quorum is defined as the President or
  Vice-President, one other officer and two (2) non-officer chairs of Standing Committees.
4. Action taken by the Board is subject to
  confirmation at a regular or special membership meeting.
Committees
1. Committees set their own formats, within the
  scope of the Constitution and
  By-laws, and subject to Board approval.
2. Committees present reports to the Board and
  membership as needed.
Assets and Property
1. No member has, or shall have, any pecuniary
  interest in any income, earnings,
  assets or property of this corporation, nor shall any part there of be withdrawn or
  distributed to any of its members.
2. In the event of the final dissolution of the CCRAA,
  and after the discharge or
  satisfaction of all outstanding obligations and liabilities, all of the remaining real and
  personal property of the CCRAA at that time will be disposed of by one of the following methods:
  1. a. If the CCRAA has not obtained a 501(3)(c) exemption
    from the Internal Revenue
    Service (IRS), the property will be turned over to the Houghton County Office of Emergency
    Measures.
  2. b. If the CCRAA has obtained a 501(3)(c) exemption at
    the time of dissolution,
    the property may be turned over to another organization having a 501(3)(c)exemption as listed
    in the By-laws of the Constitution. If the 501(3)(c) designation in this article is changed by
    the IRS the new designation is substituted.
Parliamentary Authority
1. The rules contained in Robert’s Rules of Order,
  latest edition, govern meetings
  unless they are inconsistent with the Constitution or By-laws.
Amendments
1. This Constitution can be amended, by a two-thirds
  (2/3) affirmative vote of the ballots
  cast.
2. Amendments shall be submitted in writing at a
  regular meeting, and shall be read at that
  and all following regular meetings until acted upon.
3. When amendments are proposed, ballots will be
  mailed to the voting member at least
  fifteen (15) days before voting.
4. Ballots cannot be counted before the second (2nd)
  regular membership meeting following
  submission. (For example; if submitted in April, vote counted in June or later.)
5. Balloting procedures are set forth in the By-laws.

By-Laws

1. Membership and Dues
  1. Full members
    1. Members must be licensed radio amateurs.
    2. Members have the right to full participation in the proceedings
      of this organization,
      with the privileges and duties accompanying them.
  2. Associate members
    1. An associate is anyone interested in assisting the goals of this
      organization.
    2. Associates have the rights of full participation in the
      proceedings of this organization,
      with full privileges and duties accompanying them except: (1) they cannot vote
      (except in committee); (2) they cannot hold elected office; and (3) they cannot chair a
      standing committee.
    3. An associate automatically becomes a member, after obtaining an
      amateur radio license.
  3. Acceptance and Removal
    1. Applications for joining the CCRAA, as member or associate, are
      submitted at a regular
      membership meeting on a CCRAA application form. A two thirds affirmative vote of those
      present is required to approve an application.
    2. All new members and associates receive a copy of the Club’s
      Constitution from the
      Secretary.
    3. A member or associate, bringing disgrace to the CCRAA, can have
      participation rights
      revoked by a two-thirds (2/3) written ballot of those members present at a regular
      membership meeting.
    4. An officer may be removed from office, bt retain membership by
      two-thirds (2/3) written ballot of those members present at a regular
      membership meeting.
  4. Dues
    1. Due rates are established by the exxecutive boared adt the
      December meeeting. Dues for the remainder of the yeare in which a
      membewr is accepted are waived. Dues should be paid in advance.
    2. Proposals of assessments are submitted at a regular membership
      meeting and voted on at
      the next regular membership meeting. Notice of a proposed assessment change must have
      been published in the newsletter.
    3. If approved by a majority of those present at the meeting, dues
      and fees are assessed.
      Associates may vote, if they are affected by the assessment.
2. Election of Officers
  1. Nominations
    1. The Board appoints a nominating committee in November, and
      directs it to report at the
      regular January membership meeting.
    2. Nominations from the floor take place at the January and
      February meetings.
    3. No name is accepted in nomination from the floor, unless the
      nominated member is
      present, and current in the required dues or fees.
    4. A member is nominated for only one elected office.
  2. Elections are held at the membership meeting in
    September.
  3. Voting
    1. The Board directs the form of the ballot.
    2. Ballots must have adequate provision to ensure only one ballot
      is submitted by any member
      and that anonymity is preserved.
    3. The Secretary mails the ballots along with a return-addressed
      envelope, stating:
      “Ballot is Enclosed”. Mailed ballots contain the following: (1) Names of nominees and space
      for write-in candidates for each office. (2) Date by which ballot must be received to be
      counted. (3) Other information necessary to explain voting procedures will be included on
      ballot or attached as needed.
    4. Ballots are mailed to the members at least twenty one (21) days
      before the March
      membership meeting.
    5. A ballot must be on hand at the Septembeer meeting to count.
    6. The Secretary has available at the time of counting a list of
      eligible members for review
      by the counting committee.
    7. The President appoints a special committee to count the ballots
      received.
3. Additional Duties of Officers
  1. The President:
    1. Presides at meetings.
    2. Conducts the meetings according to the rules adopted.
    3. Signs official documents adopted by the CCRAA.
    4. Appoints a financial audit committee at the February membership
      meeting.
  2. The Vice-President:
    1. Assumes the duties of the President in the absence of the
      president.
    2. When the Treasurer is not available and when directed by the
      President,to sign
      C.C.R.A.A. checks, and make savings withdrawals. The Treasurer is to be notified by
      the President of such action, as soon as possible.
    3. Will have signature on file, as needed, at checking and savings
      account locations.
  3. The Secretary:
    1. Carries on correspondence related to Club activities.
    2. Summarizes communications at meetings.
    3. Keeps a record of the proceedings of Club and Board meetings.
    4. Keeps a roll of members present at meetings.
    5. Keeps an accurate record of the Constitution and By-laws.
    6. Turns over all Club records at the end of term of office.
    7. Compiles membership information as needed, and stores all
      correspondence as directed
      by the Board.
    8. Maintains the “master copy” of the Constitution, By-laws, and
      amendments and has a
      copy available at every meeting.
    9. Maintains a comprehensive record of changes to the Constitution
      and By-laws.
    10. Keeps a list of Club property.
    11. Maintains a list of standing and special committees including
      the names of chairpersons.
  4. The Treasurer:
    1. Receives all monies paid to the Club.
    2. Keeps an accurate account of all disbursements and receipts.
    3. Pays bills with proper authorization.
    4. Submits an itemized statement of disbursements and receipts at
      each monthly meeting.
    5. Turns over all items and records at the end of the term of
      office.
    6. Maintains a petty cash fund. This fund does not exceed $25.00.
      Petty cash can be used
      for all legitimate club expenses, with proper receipts.
    7. Can spend up to $25.00 per month without prior approval.
    8. Is authorized to pay recurrent bills. If there is a
      substantial increase in any bill, it
      is held for review by the Board, or membership.
    9. May appoint one or more members to be in charge of the funds at
      an activity. The
      Treasurer receives a complete accounting of the funds, within fifteen (15) days of the
      activity.
    10. Presents a brief written statement of receipts, disbursements,
      and net worth at each
      regular membership meeting.
    11. Makes a full financial written report at the February regular
      membership meeting.
    12. Gives the audit committee financial records for its audit in
      January.
    13. Maintains the official membership roster.
    14. Is authorized to sign C.C.R.A.A. checks, and make savings
      withdrawals as required to
      fulfill the above duties of Treasurer.
    15. Will have signature on file as needed, at checking and savings
      account locations.
4. General Membership Meetings
  1. Regular meetings
    1. Regular meetings are normally held on the first Tuesday of the
      month.
    2. June, July, and August regular membership meetings are optional.
    3. Meetings are held at such time and place as the Board decides,
      and are announced in the
      newsletter whenever possible.
  2. The standard agenda for regular membership
    meetings is as follows: (1) officer’s reports,
    (2) standing and special committee reports, (3) old and (4) new business. The agenda for
    a regular meeting need not be published before the meeting.
  3. Special membership meetings can be called by the
    Board if there is prior notice given to most of the members.
5. Executive board:
  1. This section reserved for future use.
6. Committees
  1. Chairs of standing committees are appointed by the
    elected officers, at a meeting called
    by the President, within fifteen (15) days of the election.
  2. The standing committees and their responsibilities
    are:
    1. Public Service;
      - Office Emergency Measures;
      - Hazardous Materials;
      - Search and Rescue;
      - RACES;
      - ARES
    2. Publications and Public Relations Committee;
      - Newsletter;
      - UP Ham Directory
      - Searach and Rescue
      - RACES
      - ARES
      - Red Cross
    3. Programs;
    4. Radio Operation;
      - Repeaters;
      - Packet;
      - High Frequency
      - RFI
    5. Property;
      - Buildings;
      - Keys
      - Towers & Antennas;
      - Equipment (loan)
    6. Education;
  3. Special committees
    1. Special committee chairpersons are appointed by the President
      as
      needed to fulfill
      CCRAA aims.
    2. Special committees, may include, but are not limited to:
      - Mail Box;
      - Elections;
      - Field day;
      - Great Bear Chase (ski race);
      - Swap & Shop;
      - dog sled race
      - P.O.R.;
      - Awards (committee-manager)
      - Corporation Resident Agent
      - Ballot counting
  4. The Communications Committee publishes the Club
    newsletter, at least
    nine times per year. The newsletter is offered by subscription, with the rate set by the
    Board, and to other clubs and organizations by exchange agreements. The news letter
    may be sent at no charge, if designated by the Board.
7. Assets and Property
  1. No item is removed from CCRAA property records
    without approval of Club members
    at a regular membership meeting.
  2. Auditing
    1. Financial and property records are audited after each term of
      office by a
      three-person committee appointed by the President.
    2. An audit of CCRAA finances or property may be called by a
      majority of
      the members at a regular membership meeting.
8. Rules:
  1. A section will be added at the back of the
    Constitutions & Bylaws
    of the CCRAA called “CCRAA RECORD of POLICIES”, the first pages of this
    section shall contain a list of attached the policies.
  2. Establishment, revision, or deletion, of a
    “CCRAA POLICY” may be
    done at any regular or special membership meeting, as a motion, with a
    second, under “New Business” .
  3. If a member in good standing, wishes to submit
    lengthy, new or
    revised, “CCRAA POLICY” it should be in writing. with sufficient copies
    so that members present may review and revise it if they choose.
  4. If at any meeting where the membership present,
    wish to make any
    motion brought up on the floor a “CCRAA POLICY”, or revise an existing
    policy, that may also be done with the approval of Two Thirds (2/3)
    present.
  5. After the discussion of any new or revised
    policy, a vote of Two
    Thirds (2/3) approval will be required to accept the new or revised
    policy.
  6. After acceptance, the CCRAA Secretary, or other
    designated person,
    will then insure that a properly formatted, with the wording approved by
    the membership, of the new or revised policy is attached to the
    Constitutions & Bylaws of the CCRAA , and the list of attached policies
    updated.
  7. The format of the attached policies should be as
    in the following
    example:
```
---------------------------------------------------------------------

CCRAA  POLICY
2004 No. 2  (This is the year  & No. of the policy for that year)
Date Approved Sept 7 2004 (Date of Meeting where approved)
Club House (CMX) Keys (Title of the Policy)
Purpose: (Brief explanation)	(Purpose of the policy)
1.. Etc...  The New Policy	(as many sections as necessary)
2.. Etc.
```

Rationale: Over the years the membership of the CCRAA has made decisions at
meetings that were meant to be a permanent, and binding policy of the
organization. Many have gone by the wayside, or in some cases just ignored
by a few individuals for what ever reason. This amendment will allow an
accessible, official record to be kept of those things that the membership
wish to have as permanent decision of the club.

Amendments
1. These By-laws can be amended at
  a regular membership meeting with the approval vote
  of two-thirds (2/3) of those attending.
2. Amendments to the By-laws must have been
  proposed at a regular membership meeting
  and published in the newsletter.

CONSTITUTION

COPPER COUNTRY RADIO AMATEUR ASSOCIATION, INC.

CONSTITUTION

(Revised: January 1, 2009)

C.C.R.A.A. Constitution and all amendments as of January 1, 2009

Attested to this 1st day of January, 2009